Conference Rooms

A conference room or conference server is normally an expensive add-on with traditional phone systems. With the Vodia PBX phone system, you can have your own conference rooms within your own system.

Creating a Conference Room

• Go to your selected domain in the Vodia PBX web interface.

• click the tab Add to add a new conference room.

• In the Account Name field, enter an extension number.

         Note: If you use a space instead of a slash (667 9781234567), you will create two separate accounts that  will be unrelated to each other.

• To create multiple accounts at the same time, use a space between the numbers: 567 568 569
• Press Create.
• The conference room(s) will be created which you can see in the "conference rooms list" or in "all accounts list", where you can enter each conference room just by clicking it, in order to modify it if you want, as explained below.

Configuring an Ad Hoc Conference

The ad hoc conference account allows users to hold conferences at a moment's notice. No planning is required, and no emails are sent out. This method of conferencing is handled through the system and produces a high-quality three-way conference. Although this method offers a simple way to hold a conference, unauthorized users will be able to access the conference room if an access code requirement has not been set on the account.
Once you've created a conference room account, use the following information to configure it.

• Go to your selected domain in the Vodia PBX web interface.
• Go to Conference Rooms.
• Click on any conference room from the list that you want to change.
• Here you can configure the settings. You can also go back to the list of Conference Rooms, if you want, by clicking on the List tab above.

• Mode: Select Ad-hoc conference.
• Moderator Access Code: This field can be left empty.
• Participant Access Code: When no moderator access code has been set, this field can be left empty; otherwise, a code is required (users will be unable to access the conference without a code if the moderator has one).

Calling into an Ad Hoc Conference
To hold an ad hoc conference, users need to know the extension number that has been reserved for ad hoc conferencing. If the designated extension is 0008, then all parties who enter 0008 from their extension phones will be joined to the same call. Participants will be required to enter an access code if one has been set; otherwise, they will be joined directly into the conference room. Any number of participants can join the call. (Participants can also be blind-transferred into the conference.)